POST 45/31 : PERSONAL ASSISTANT TO THE CHIEF FINANCIAL OFFICER REF NO:
SALARY : R269 214 per annum
CENTRE : Pretoria
REQUIREMENTS : Appropriate Secretarial Diploma or equivalent qualification. 3-5 years’
experience in rendering support to Senior Management. Knowledge on the
relevant legislation/ policies/ prescripts and procedures in the public services.
Computer competency (MS Word, Excel, Outlook, PowerPoint and emails).
Communication skills (Written and Verbal), facilitation skills and report writing
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Problem solving and decision making. Interpersonal relations,
professional telephone manner, organisational skills and ability to multitask.
Service delivery and client orientation, time management and ability to work
long hours. Confidentiality and high level reliability, confident and independent.
Integrity and honesty.
Ability to work under pressure and to tight deadlines.
Document analysis, planning and organising. Ability to act with tact and
DUTIES : Provide administrative and secretarial support. Ensure the effective flow of
information and documents to and from the office of the Chief Financial Officer,
ensure safekeeping of all documents in the office of the Chief Financial Officer,
scrutinize routine submissions/ reports and make notes and /or
recommendations for the Chief Financial Officer.
Ensure that travel
arrangements are well coordinated, schedule and manage appointments.
Prepare correspondence and other information as requested. Coordinate and
administer leave register for the Chief Directorate. Provide logistical support
services. Record minutes/ decisions and communicate to relevant role players,
prepare briefing notes for the Chief Financial Officer, coordinate logistical
arrangements for meeting when required. Process and submit subsistence and
travel claims. Administer the demand management plan of the Chief
Directorate, compile draft letters and submissions as requested. Administer the
budget of the office of the Chief Directorate.
Collect and coordinate all
documents in relation to the budget of the Unit, keeps record of expenditure
commitments. Monitor expenditure and alert the Chief Financial Officer of
possible over and under spending, keep a record of expenditure and other
financial commitments for the Chief Directorate.
Check and verify financial
reports in support of the Chief Directorate. Provide general support services.
Prepare documents for meetings hosted and/ or attended by the Chief
Financial Officer, circulate documents to other meeting participants and
provide secretarial support for the Chief Directorate meetings.
other administrative duties required by the Chief Financial Officer and follow
up on behalf of the Chief Financial Officer on the implementation of meeting
and other decisions.
ENQUIRIES : Mr BK Shiphamele at 061 080 7598
APPLICATIONS : Can also be emailed to Rembani.Ambani@csp.gov.za